Founder & Lead Planner
Shawn built Mosaic Way on a simple refusal to improvise.
A Certified Meeting Professional with over thirty years designing and managing meetings, conferences and celebrations across the corporate, healthcare, nonprofit and private sectors. She has negotiated the contracts, walked the venues, and stood in the ballroom at 5 a.m. — and it shows in how quietly her events run.
Clients keep her for decades because she absorbs the complexity: strategy, logistics, vendors, compliance and on-site command. You get to be present with your guests. That is the entire point.
Every memorable event begins with a conversation.
The approach
Four steps, every
single time.
The process doesn't change with the size of the program — a twelve-person board retreat gets the same discipline as a national conference. That consistency is why clients stay for decades.
01
Listen & define
We start with your objective, your audience and your budget — not a venue list. Every decision after this traces back to that brief.
02
Source & negotiate
Venues, hotels and vendors are shortlisted, walked and negotiated. You see clear comparisons and sign contracts that protect you.
03
Build the program
Timelines, budgets, registration, rooming lists, agenda and run of show — assembled and maintained in one place.
04
Run the room
On site from load-in to load-out, making decisions in seconds so you can be present with your guests.
Why Mosaic Way
Why clients stay for decades.
One point of contact
The person you hire is the person in the ballroom. No handoffs, no junior coordinator learning your program.
Thirty years of leverage
Long-standing hotel and vendor relationships turn into better rates, better terms and faster answers.
Budgets that hold
Clear numbers from day one, tracked to the final invoice — no surprise line items after the event.
Certified expertise
CMP credentialed, with programs delivered for corporations, healthcare systems, associations and nonprofits.
Contracts negotiated in your favour
Attrition, F&B minimums, comps and cancellation clauses reviewed line by line before anything is signed.
Attendees who feel looked after
Registration, travel, rooming and dietary needs handled quietly so guests only notice how easy it felt.
Calm on site
Run of show, vendor calls and last-minute changes absorbed by us — you stay with your people.
À la carte or end to end
Take the whole program or just the piece you're short on. The scope flexes to your team.
Let's talk
“If you'd like to learn more about Mosaic Way or discuss your upcoming event, we'd love to connect and help bring your vision to life.”
— Shawn, Founder